Bookkeeping & Administrative Assistant

Bookkeeper & Virtual Assistant

Schedule:

• 40 hours per week, Monday to Friday 8am to 5pm with 1 hour of unpaid break

Client Timezone: Eastern Time

Client Overview

Join a thriving bookkeeping agency that specializes in serving clients within a unique industry niche. This established firm has built a reputation for delivering comprehensive financial and administrative support that goes beyond traditional accounting services. The company values professional development and provides thorough training on industry-specific processes and specialized software systems. You’ll be working with a dedicated team that prioritizes client success and maintains long-term relationships through exceptional service delivery.

Job Description

This exciting hybrid role combines your bookkeeping expertise with versatile virtual assistant responsibilities, offering the perfect opportunity to expand your skill set while making a meaningful impact on multiple client businesses. You’ll work directly with an experienced team in a specialized industry, gaining valuable knowledge of unique processes and software systems that set you apart in the marketplace. This position offers excellent stability with consistent full-time hours, comprehensive training, and the chance to become an integral part of a growing agency that values both professional growth and work-life balance.

Responsibilities

• Perform comprehensive bookkeeping tasks including categorizing transactions and reconciling client accounts using specialized industry software
• Prepare and manage sales tax filings and compliance for multiple clients
• Handle client email management and professional correspondence
• Execute precise receipt matching and transaction documentation
• Provide general organizational support and administrative assistance to clients
• Learn and master industry-specific bookkeeping software and proprietary processes
• Collaborate seamlessly with the existing team while maintaining direct client relationships
• Adapt to evolving client needs and contribute to process improvements

Requirements

• Proven experience in bookkeeping and accounting fundamentals with a strong attention to detail
• Previous experience working with US-based companies and understanding of US accounting practices
• Demonstrated ability to quickly learn new software systems and adapt to specialized tools
• Excellent organizational skills with the ability to manage multiple client accounts simultaneously
• Flexibility to handle both detailed financial work and general administrative tasks
• Strong communication skills for client interaction and team collaboration
• Willingness to undergo comprehensive training on company-specific processes and industry software
• Ability to work independently while being fully integrated into the client service team
• Commitment to full-time schedule with exclusive dedication to this role

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring
• Steady freelance job