Executive Assistant (ELT)

Vault Cloud is the national leader of providing highly secure and scalable sovereign cloud capability to the Australian Government, National Intelligence Community and Critical Infrastructure sector. We pioneered the development of Australia’s only sovereign, hyperscale cloud with security at its core, being one of the first cloud organisations to be Australian Signals Directorate (ASD) certified and we continue to drive innovation, delivering First of a Kind capability across the sector.

As we continue to lead in technological advancements, Vault is now entering a defining phase of growth with a strategic $22.5 million investment from the National Reconstruction Fund Corporation (NRFC). This investment will scale Vault’s capabilities and introduce new services, directly addressing Australia’s strategic national security demands. Vault is now positioned to not only strengthen its existing relationships with federal and state government agencies, but also strengthen its relationships with private sector businesses requiring secure cloud storage. To support this growth, we are bolstering our capability by adding numerous key roles that are integral to our future success. This is an opportunity to join us at the forefront of a once-in-a-generation technological advancement whilst at the same time securing the nation against ever-increasing threats.

We are looking for an Executive Assistant to join our Corporate team to provide necessary assistance and support to three members of the ELT. The role is fully remote and is a unique opportunity to bring fresh perspectives and topnotch administrative support and overall coordination to our growing organisation.

You will be responsible for:

• Efficiently triaging and managing high-volume executive correspondence, drafting and responding to critical emails on behalf of ELT members to ensure timely communication and decision-making
• Attending meetings, meticulously taking minutes, and ensure timely completion of action items
• Updating and maintaining of systems and reports
• Raising purchase orders and coordinating documentation, including confidential or legal correspondence
• Assisting ELT members in managing their team’s WIP
• Maintaining and managing a Jira backlog of activities and initiatives for each ELT member
• Preparing briefing packs and correspondence for the Board
• Coordinating internal and external meetings and manage travel logistics

To be successful you will be able to demonstrate with:

• Proven experience as an Executive Assistant for a team of senior leaders
• Intermediate MS Office skills, G Suite skills
• Atlassian Jira/Confluence experience
• Advanced skills in diary management across multiple leaders
• Advanced organizational skills, with a track record of creating order and consistency
• Discretion with confidential information
• Autonomous work style with the ability to anticipate needs proactively
• A passion for technology and security
• Flexibility to enjoy and thrive within a fast-paced, agile, and expanding scale-up environment

What’s in it for you?

• 5 days of wellness leave per year
• Company paid parental leave
• Be at the forefront of cyberwarfare, the greatest technology challenge of our generation
• A diverse culture where we celebrate our people and their unique, individual perspectives

Our culture is a big part of who we are so, for us, it is vital that each of our people (known as Vaulter’s) align to and are continuously guided by our core values.

Get to know us at

Cloud Infrastructure for Government & Critical Industries