Facilities Coordinator

About Applied Intuition

Applied Intuition is the vehicle intelligence company that accelerates the global adoption of safe, AI-driven machines. Founded in 2017, Applied Intuition delivers the toolchain, Vehicle OS, and autonomy stacks to help customers build intelligent vehicles and shorten time to market. Eighteen of the top 20 global automakers and major programs across the Department of Defense trust Applied Intuition’s solutions to deliver vehicle intelligence. Applied Intuition services the automotive, defense, trucking, construction, mining, and agriculture industries and is headquartered in Mountain View, CA, with offices in Washington, D.C., San Diego, CA, Ft. Walton Beach, FL, Ann Arbor, MI, London, Stuttgart, Munich, Stockholm, Seoul, and Tokyo. Learn more at appliedintuition.com.

We are an in-office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. (Note: For EpiSci job openings, fully remote work will be considered by exception.)

About the role

In the Workplace Operations, Backend role, you will own facility engineering — from maintenance to office setups and inventory — ensuring that every part of our physical workspace supports our growing team. You will partner closely with the frontend role to have a seamless experience and will need to be confident in leading various vendors that handle: janitorial, handy persons, moving, mechanical, electrical, and plumbing. This is a fantastic opportunity for someone who enjoys taking projects zero to one, building a team from the ground up, and working in a fast-paced environment.

At Applied Intuition, you will

• Workplace Operations: Manage end-to-end backend operations, ensuring our offices and facilities are efficient, welcoming, and conducive to productivity
• Facility Management: Lead the day-to-day maintenance of offices, including managing janitorial, handyman services, and coordinating with building engineers, property managers, and landlords
• Vendor Relations: Manage external vendors to ensure high-quality service delivery, holding them accountable while optimizing costs and performance
• Office Supply Management: Own inventory and ensure all office spaces are fully stocked with necessary supplies and equipment
• Event Support: Execute in-office event setups and breakdown, including customer visits, company-wide meetings, and team events
• Cross-Functional Collaboration: Work closely with Workplace Frontend and IT to ensure smooth, day-to-day operations
• Office Moves: Help execute regular office moves, desk changes, and seating arrangements to accommodate growth
• Vehicle Team Coordination: Organize workspace needs for our vehicle teams, including working with shop managers to ensure our garages and related facilities are up to standard
• Process Improvement: Develop and refine standard operating procedures (SOPs) that allow us to scale operations efficiently at HQ and templates we’ll use in global locations
• Project Ownership: Lead workplace-related projects, handle requests, and manage ticketing to ensure timely resolution and continuous improvement
• HQ2: Play a pivotal role in setting up operational standards and practices as we expand our headquarters
• Other Abilities Needed: Ability to lift at least 20+ pounds of materials regularly and to travel at least four weeks out of the year to train other sites

We’re looking for someone who has

• 7+ years in facility management, with expertise in janitorial services, electrical, plumbing, and mechanical systems.
• Hands-on Skills: Ability to physically address maintenance tasks, organize spaces, and ensure operational efficiency.
• Large Facility Experience: Experience managing facilities of 100,000+ sq ft and overseeing complex, multi-building operations.
• Accountable Team Player: A self-starter who takes ownership of tasks, follows through to completion, and proactively seeks help and feedback to improve outcomes.
• Attention to Detail: Strong focus on cleanliness, organization, and operational precision—even down to the smallest details like dust and misplaced cables.
• Multitasking & Pressure: Demonstrated ability to manage competing priorities and work effectively under pressure in a fast-moving environment.
• Vendor Management: Proven track record of managing third-party vendors and ensuring accountability, cost-efficiency, and service quality.
• Active Communicator Across-Departments: Experience working across teams (engineering, IT, operations) and managing complex problems with multiple stakeholders. Ability to solve issues and communicate effectively. 
• Process Development: Experience creating scalable processes and automating workflows to improve efficiency and consistency.

Compensation at Applied Intuition for eligible roles includes base salary, equity, and benefits. Base salary is a single component of the total compensation package, which may also include equity in the form of options and/or restricted stock units, comprehensive health, dental, vision, life and disability insurance coverage, 401k retirement benefits with employer match, learning and wellness stipends, and paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment.

Applied Intuition pay ranges reflect the minimum and maximum intended target base salary for new hire salaries for the position. The actual base salary offered to a successful candidate will additionally be influenced by a variety of factors including experience, credentials & certifications, educational attainment, skill level requirements, interview performance, and the level and scope of the position.

Please reference the job posting’s subtitle for where this position will be located. For pay transparency purposes, the base salary range for this full-time position in the location listed is: $75,000 USD to $95,000 USD annually. 

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.