Pre-Award Analyst

Department: Sponsored Programs Office

Summary

The Pre-Award Analyst is responsible for the preparation of proposals that are expected to result in contracts and agreements with companies, non-profit organizations, governmental agencies, and universities and provides support to departments, faculty, and staff for proposal processing.

Responsibilities and Essential Duties

1. Review proposals and budgets for submission, assuring compliance with university policies, federal, state and sponsor guidelines.
2. Counsel, advise, and assist faculty and staff with proposal and budget development for externally funded projects.
3. Identify risks and liabilities and minimize the impact on the University when reviewing requests for proposals, ensuring that the proposed terms and conditions comply with university policies, federal and state laws, and sponsor guidelines.
4. Serve as liaison between departments and other entities including companies, governmental agencies, non-profit entities, and universities.
5. Ensure University compliance with conflicts of interest, export control, and IRB/IACUC policies relating to proposal processing.
6. Contribute to the development, review, and implementation of new policies and procedures and agreement standards.
7. Participate in special projects and other assigned duties to further department goals.
8. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
9. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

• Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired

Required Experience

• 2 years of experience processing proposals and/or awards with governmental agencies, non-profit organizations and/or companies
• Knowledge of federal and state guidelines for grant and contract administration
• Experience using personal computers and basic software packages including word processing, spreadsheet, and database software

Desirable Education and/or Experience

Required Knowledge, Skills, and/or Abilities

• Excellent interpersonal, customer service, and oral/written communication skills
• Demonstrated ability to work well in a fast-paced, team-oriented environment
• Excellent organizational and problem-solving skills
• Demonstrated ability to meet and manage deadlines
• Demonstrated ability to organize and prioritize multiple work assignments
• Demonstrated ability to build relationships and collaborate with faculty, students, and staff
• Demonstrated ability to work effectively under conditions with frequent and multiple interruptions
• Demonstrated ability to work with accuracy and attention to detail
• Demonstrated ability to use judgment when dealing with confidential information
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

100%

FLSA Status

Exempt

Appointment Term

12 months

Shift

Pay Rate/Salary

Title of Position Supervisor

Negotiable

Posting Type

Assistant Vice President, Sponsored Programs Pre-Award

Dependent on Funding

No

Special Instructions to Applicants (if applicable)

This position offers the flexibility to work either remotely or in person.

Full ensured consideration will be given to applicants who apply on or before 11:55pm on July 9, 2025.

Additional Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or accommodations during Michigan Tech’s hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.

Required Education, Certifications, Licensures* (minimum requirements)